Rough Outlines of Committee Duties

This is just a rough outline of each committee's duties. They may change and evolve along the course of this program.

Fund Raising Committee:

• Assist with grant writing
• Help establish contacts across campus in an effort to best utilize financial opportunities/resources (quality over quantity…important to research and know potential donors!)
• Frequently update a shared spreadsheet, allowing the rest of the group to know how your grant work is coming along
• Write ‘thank you’ follow-ups once grant money is received
• Help maintain organized records of fundraising efforts
• Other fund raising related work

Logistic Committee:

• Arranging air travel to Grenada and lodging
• Arranging travel within Grenada, including daily travel to meeting locations
• Knowing and working with any security issues that may come up during the trip
• Acquiring cell phones for use within Grenada
• Locating and hiring any needed tour guides
• Writing and organizing a “booklet” for each member of the course to review before the trip, detailing important customs, advisories, and basic touristy information.
• Keeping the rest of the class on track for acquiring passports and visas and necessary vaccinations. (depend on nationality)

Meeting/Contact Committee:

• Aggregate contact list from across topics; narrow contact list based on availability, time constraints and equitable distribution
• Contact all parties via email and telephone
• Assemble agenda on c-tools calendar and coordinate with the logistics committee
• Identify which meetings will require translation and work with logistics committee to arrange translator.

Documentation Committee:

• Develop plan for documentation of the trip to Grenada and meetings with stakeholders
• Ensuring that policy reports are shared with all partners, funders and in-country stakeholders
• Prepare for the final presentation
• Other outreach communication tasks
• Support faculty in class